AP Clerk

Door Services Corporation is a business unit of Horton Automatics, an Overhead Door Corporation company. Door Services offers installation and maintenance of the doors manufactured by Horton Automatics (commercial sliders, optical turnstyles, revolving doors, swinging / folding doors, etc.)
Position Function:
Ensures timely payments of vendor invoices and expense vouchers and maintains accurate records and control reports. Has knowledge of commonly used accounting/accounts payable concepts, practices, and procedures. Relies on instructions and pre-established guidelines to perform the functions of the job.
Essential Duties and Responsibilities
Performs the Inventory invoice matching:
Matches invoices to POs & receipts
Adheres to tolerance levels on invoices per company policy
Researches and resolves 3 way match related issues on PO invoices
Communicates timely with Procurement personnel for problem resolution enabling PO invoice payments within discount due dates
Maintains month-end Payables Balances for accruals and analyzes RNV data
Performs the MRO (maintenance, repair & operations) invoice matching:
Distributes invoices for proper approval & coding
Ensures proper approvers and $ limits on invoices
Applies vendor & account numbers on standard invoices
Reviews & ensures proper pay limits are not exceeded as defined in approved ADEs, ACEs, & Projects
Other Responsibilities:
Retrieves & sorts daily mail (MRO & inventory) and date stamps
Vouchers and posts disbursements and files daily batches
Ensures the optimization of available vendor discounts thru timely payments
Makes copies of all CIP (Construction in Progress) invoices for detailed build up of Capital Projects (ACE) ? organizes invoices at month end
Researches and resolves accounts payable related issues
Reviews invoices for sales & use tax issues
Works under minimum supervision and notifies Supervisor of unresolved issues
Cross-trained for back-up of other Accounts Payable personnel as needed
Maintains positive relationship with vendors, other departments, & co-workers
Skills/Experience Requirements
Previous Accounts Payable experience required minimum of one year.
Computer skills including Excel, Word, Outlook.
Organizational and general office skills, filing, mailing, and faxing needed.
Experience with ERPs, especially Oracle, is preferred. 10-Key calculator speed and accuracy is necessary.
Excellent interpersonal skills and ability to effectively communicate well with others is helpful (contacts with vendors and others within company).
Education Requirements
High School Diploma/GED; one to three years related experience and/or training;

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